Duplicate Payments: A hidden menace, too often not picked up by inefficient systems

Accounts payable management can be a huge headache for many companies, with payments constantly going out and internal systems that can be vulnerable to human error. Some small companies can manage to keep track of duplicate payments manually, however, larger companies have a lot more outgoings to process, and their purchasing processes can be much more complex.

Accounts payable audit make this process much more stress-free, with a lot less work for accounts payable staff in big companies. Duplicate payments are a huge problem for these larger companies, which need more sophisticated systems to ensure no mistakes are made. Many large companies have thousands of different suppliers and service providers, as well as numerous members of staff authorizing payments. One very common difficulty, in the field of advertising alone, is when the same advertising space is sold to advertising staff twice, by two different contacts.

One of the most popular ways to ensure that payments are not being duplicated or overpaid is using a recovery audit. This enables businesses to discover and recover any losses that occur due to clerical error. A recovery audit can be very costly, however, which explains the increasing trend for recovery audit software that senses mistakes in accounts systems automatically, and flags them as errors for clerical staff to correct. Missing VAT, duplicate payments, discounts that have been missed, forgotten checks and in some cases – purposefully fraudulent payments can all be identified before a mistake spins out of control or generates big losses for the business in question.

Accounts payable software companies can generate huge savings for businesses that choose to take advantage of their recovery audit software technology. These companies specialize in accounts payable audit, and therefore can provide not only peace of mind, but also value for money, as their auditing system is used by many different companies.

Having recovery audit software provided by a separate company enables corporations to focus on marketing techniques, safe in the knowledge that they don’€™t need to concern themselves with overpayments or attempted fraud.

All businesses require a safety net in place to prevent clerical mistakes, and automating accounting audits narrows the holes in the net so that no errors can wriggle through, not even at the time of placing a purchase order. For large businesses, with millions of pounds outgoing every month, this is an easy solution to a vital concern.

See https://www.fiscaltec.com/ for further info.